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Association Bylaws

ARTICLE 1.Name
ARTICLE 2.Purposes
ARTICLE 3.Members
ARTICLE 4.Officers
ARTICLE 5.Board of Directors
ARTICLE 6.Elections
ARTICLE 7.Meetings
ARTICLE 8.Quorum
ARTICLE 9.Voting
ARTICLE 10.Amendments
ARTICLE 11.Audit
ARTICLE 12.Committees
ARTICLE 13.Rules of Order
ARTICLE 14.Endorsements
ARTICLE 15.Expenditures

ARTICLE 1. Name

1.1 The name of the Association is the “Templeton Fire Department Firefighters’ Association” and it shall be popularly known as the Templeton Firefighters’ Association (TFA).

ARTICLE 2. Purposes

2.1 The purposes of the Association shall be:

a.  To promote a relationship and understanding among the members of the Templeton Fire Department.
b.  To protect the collective interests of the Templeton Fire Department firefighters.
c.  To raise funds to support community groups/projects.

ARTICLE 3. Members

3.1 Membership – The membership in the Association shall be comprised of any/all active members of the Templeton Fire Department and shall be entitled to all privileges and benefits provided by the Association.  All elective officers shall be selected from this group

ARTICLE 4. Officers

4.1 Number – The Officers of the Association shall be a President, Vice President, Secretary, and Treasurer.  Each shall serve for a term of one year and shall be elected at an annual meeting held during the month of December.  The President, Vice-President, Secretary Treasurer and the Past-President shall compromise the Board of Directors.  A majority of the Board shall constitute a quorum for the transaction of Association business.

4.2 The President – The President shall preside at all meetings of the Association and its Board of Directors.  He/she shall appoint all committees and perform such other duties as may be required of his office by the members or the Board of Directors.

4.3 The Vice-President – The Vice-President shall, at the request of the President, or in the event of his absence or disability, perform any and all duties and shall possess all of the powers of the President and shall have such other powers and perform such other duties as the Board of Directors or the President.

4.4 The Secretary – The Secretary shall be responsible for keeping of records pertaining to the Association including, but not limited to, maintaining the roster, keeping of minutes of regular and special meetings, and for such other related duties in accordance with the instruction of the President.  The position of Secretary may be held by a non-voting representative of department. 

4.5 The Treasurer shall issue checks (or request for checks) only when properly signed by himself/herself. He/She shall keep a record showing the amounts received by him/her and the amounts deposited by him/her and at each meeting of the Association; he/she shall render a financial report showing the receipts and disbursements since the previous meeting. Current, Executive board members shall be able to request and or issue checks in the event the treasurer is unavailable.

ARTICLE 5. Board of Directors

5.1 The Board of Directors may transact any business and act on any matters including the expenditure of funds of the Association in accomplishing the purposes set forth, as may become necessary between regular meetings.

5.2 A full and complete report of any actions taken on behalf of the membership must be made at the next regular or special meeting and a majority of the members present may override any such action taken by the Board.

5.3 Meetings of the Board of Directors shall be held at such time or place as the President may designate, including telephone/electronic conferencing.

ARTICLE 6. Elections

6.1 Nominations – The President, Vice President, Secretary, and Treasurer shall be nominated at the November meeting and elected at the December meeting.

6.2 Election of Officers – Election of all officers shall be taken by secret ballot.  In the event of a tie vote, another vote shall be taken.  New officers will be seated at the first meeting in January.

ARTICLE 7. Meetings

7.1 Regular Meetings – Meetings of this Association will be held as needed at a place selected by the President.

a.  Upon request from five (5) members of the association, President shall call a special meeting in a timely manner.
b.  The President, with the approval of the Board of Directors, may call special meetings as he/she deems necessary.
c.  All members shall be notified of the time and place of any special meeting.

ARTICLE 8. Quorum

8.1 A minimum of five (5) Active members (voting), which shall include one (1) Board member, will constitute a quorum for the transaction of business of this Association.

ARTICLE 9. Voting

9.1 Each Active member shall be entitled to one (1) vote on the election of officers, amendments to the By Laws, expenditures of TFA monies and any other related TFA matters. 

9.2 A member may request a postponement of voting on any issue to the next meeting, subject to the approval of a majority of voting members present.

ARTICLE 10. Amendments

10.1 The By-Laws of the Association may be amended at any meeting of the Association by a two-thirds vote of the departments present, provided that notice of the proposed amendment shall have been contained in the notice of the meeting.

ARTICLE 11. Audit

11.1 A committee of three (3) members will be appointed by the President in November to audit the books of the Association by the next meeting in January, and report the findings to the membership assembled at the meeting.

ARTICLE 12. Committees

12.1 The President as deemed necessary shall appoint committees such as those identified below.  Chairperson of these committees is responsible to notify all active members of any meeting(s), including topics to be discussed. The Chairperson is also responsible to submit to the President, a list of those members in attendance and an overview of topics discussed and actions taken. This information shall be presented at the regular meeting of the active membership and filed with the regular minutes.

Standing Committees:

4th of July Pancake Breakfast
4th of July Parade
Relay For Life

ARTICLE 13. Rules of Order

13.1 Unless otherwise provided in these By-Laws, “Robert’s Rules of Order (Revised)” shall govern the transaction of business at all meetings.

ARTICLE 14. Endorsements

14.1 The Association believes that it has the responsibility to the citizens of the Templeton Community Services District to endorse, oppose, or take no position on issues or political candidates which significantly impact the fire service and public safety within the Templeton community Services District’s boundaries.  The Association will consider endorsements following these criteria

14.2 Candidates seeking an endorsement by the Association will be invited to complete a candidate questionnaire to submit to the Association.  Supporters of ballot issues or initiatives will be invited to submit a position paper.

14.3 The Chairperson will agendize written responses of those seeking endorsements for an appropriate monthly meeting.  The Association will review the requests and decide to endorse, oppose, or take no position.  This will be done by secret ballot.  A 75% affirmative vote of those voting members present is required for endorsement.

ARTICLE 15. Expenditures

15.1 The President may authorize the expenditure of up to $100 between meetings for goods/services relating to TFA.  Any and all expenditures shall be contained in the Treasurer’s report and presented to the full membership at the next regularly scheduled meeting.

15.2 Organizations seeking monetary support from TFA shall make the request in writing stating amount requested, purpose for which the funds would be used and who would benefit the donation.  Donations over $100 require the approval of the membership and will be decided by written ballot of the association.